Fleet Compliance HOS & DVIR

What is HOS? and Who Does it Apply To?

HOS - Hours of Service. It refers to the amount of time long-haul drivers are allotted for travelling/transporting. It's a critical element to the trucking industry. It helps ensure the safety of the public by governing the amount of time truck-drivers are allowed to travel. The reasoning behind this is if a truck-driver is on the road for too long, it could result in the driver becoming fatigued and/or sleepy, possibly resulting in serious accidents. HOS applies to organizations who use heavy-duty vehicles to haul or transport anything for long distances and periods of time. Trucking companies mainly fall into this category.

*** All organizations who fall in this category are required to become HOS-compliant by Dec. 2017. If an organization fails to become HOS compliant, that organization could be fined a very large sum of money. If they fail to pay the fine, their fleet could be completely shut down by the FMCSA. ***

E-Logs vs. Paper Logs

GeoTab Drive removes the need for Paper Logs by introducing a very simple yet effect electronic logging system for the driver to keep track of their times. It also removes a lot of room for error that Paper Logs have. With the aid of the GeoTab GO Device, GeoTab Drive can automatically record when the vehicle is put in Drive, updating driver's status and logging the time driven. Provides Fleet Managers logs to review and verify.

GeoTab Drive also helps DOT officers who have to review these logs by providing clear, concise data. All in all, GeoTab Drive benefits everybody.

Understanding HOS

Documentation - Getting Started with HOS

  • HOS & Geotab Drive - Need to Know

  • Meaning of Each Status



    To be Off-Duty, you must be relieved of all duties for performing work. If you aren't doing any work (paid or unpaid) you may record it as Off-Duty time.


    On is all of the time that you are working and driving a vehicle. When plugged into a Geotab GO device, Geotab Drive will know when the vehicle is moving and switch to the "ON" position


    Sleeper Berth: Driver is inside Sleeper Berth. Treated very similarly to Off-Duty.


    Time spent operating CMV.

    Terms to Know

    - HOS: Hours of Service
    - RODS: Records of Duty Statuses (Created by Driver)
    - FMCSA: Federal Motor Carrier Safety Association
    - DOT: Dept. of Transportation
    - DVIR: Driver Vehicle Inspection Reports
    - AOBRD: Automatic On-Board Recording Device
    - ELD: Electronic Logging Device
    - CMV: Commercial Motor Vehicle

    What constitutes a CMV?

    A Vehicle that:

    - Weighs (including any load) 10,001 lbs. or more.
    - Has gross vehicle weight rating, or gross combination weight rating of   10,001 lbs. or more.
    - Is transporting hazardous materials in a quantity requiring placards.
    - Is designed to transport 16 or more passengers (including driver).

    These vehicles are typically thought of as large long-haul trucks that transport 53ft. trailers. However, a Ford F-150 or Chevy Silverado hauling heavy equipment, such as a Bobcat, could grossly weigh more than 11,000 lbs. potentially requiring that organization to use HOS (Depending on distance that travel).

    HOS - Interstate vs. Intrastate

    Interstate Commerce: When shipper intends to have cargo transported to another state or country, that cargo is in interstate commerce from the moment it leaves the shipper until it arrives at destination.

    Intrastate Commerce: The cargo stays, or services occur, within a single state. If you're operating in Intrastate Commerce ONLY, the Federal HOS Regulations do not apply to you

    What are HOS Time Limits?

    The HOS Regulations focus on when and how long you're allowed to drive by placing specific limits on the amount of time you drive your truck and how many total hours you can work before you're no longer permitted to operate a CMV

    You must follow 4 duty limits at all times.

    14 hour driving window limit

    11 hour driving limit

    8 hour limit

    60 hour/7 day limits (There are various types of these limits, yet 60/7   is most common in US)

    *** Important: Your driving is limited to 14-consecutive-hour period, even if you take Off-Duty time during the 14-hour window. ***

    Example: You've had 10 consecutive hours Off-Duty, and you come to work at 6:00 AM. You can't drive your truck after 8:00 PM, which is 14 hours later. You may do other types of work after 8:00 PM, but you can't drive until you've had 10 consecutive hours off.

    11-Hour Driving Limit

    During the 14-consecutive-hour window explained prior, you are only allowed to drive your truck up to11 total hours. Once you've driven 11 hours, you must be Off-Duty for 10 consecutive hours before driving again.

    8-Hour Limit

    Driver must take mandatory 30 minute rest-break after 8 hours of driving.

    *** Important: 30 minute break does count against 14-hour driving window. ***

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    GPS Vehicle Tracking